Faculty & Staff Guide

Library Resource Policies & Permissions

Electronic resources available through the RGO Library & Learning Commons (LLC) are licensed for noncommercial use by Bow Valley College faculty, staff, students and onsite visitors for educational or research purposes only.

The terms and conditions set by license agreements include, but are not limited to, restrictions on copying, republishing, altering, redistributing and reselling the information contained within electronic resources. These restrictions vary depending on the specific resource and instructors are responsible for ensuring their use of library materials complies with license agreements and Canadian copyright laws.

The LLC's A-Z list of databases includes these icons indicating license terms and permissions:

Learning Management System (LMS)

Authorized users may have access to licensed materials through the institution's LMS (D2L) provided it requires authentication (login).


Electronic copies of materials (e.g. book chapters, journal articles) may be made and stored on a secure network for use by the institution's students in connection with specific courses of instruction.

 Course Packs

Authorized users may incorporate parts in print or electronic format of licensed materials in course packs for the use of authorized users in the course of instruction, but not for commercial use. Each such item shall carry appropriate acknowledgement of the source (citation). Course packs in non-electronic, non-print form, such as Braille or audio, may also be offered to authorized users who have a print disability.

Open Access

Available online with unrestricted access and unrestricted reuse, provided the purpose is noncommercial and proper attribution (citation) is included.

A permalink is a persistent uniform resource locator that consistently provides direct access to a particular web address for an online resource, database record, or search results page.

Most of the library's e-resources have permalinks, which are distinct from the URL in the browser's web address bar.

Exceptions include the catalogue and ProQuest databases; check the page for a linking generator or permalink, which may also be referred to as:

  • persistent link
  • permanent link
  • stable link
  • infomark

Users that click this type of permalink will need to login to access the resource. 

These links can thus be shared openly on websites, in D2L course pages, and within emails, provided the resource will be used for instructional or research purposes only. 

Films on Demand is a web-based digital platform with a wide range of streaming videos on educational topics in the social sciences, humanities, science, mathematics, health, and career counseling. 

Films are indexed in segments so that you can put together a series of excerpts from several films. Learn how to link or embed videos in D2L course pages below:

STEP 1: After locating a film, click the Embed link at the bottom of the screen. Copy the code autogenerated below:

STEP 2: Open the course page and click Create a File:



STEP 3: click on the Insert Stuff   icon at the top of the HTML editor window:


STEP 4: Paste the code into the Enter Embed Code box:

Note: the video will not display until the file is saved and published

As streaming videos are licensed, students will need to login to access the video in D2L.

You may wish to include a link to help students understand how to login from the LLC website here

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